How diocesan offices govern the platform

Administrative workflow

• Create clergy records

  Authorized diocesan staff establish the priest's profile and govern who may edit it.

• Issue digital credentials

  The diocese provides the priest with a ministry-ready credential tied to the diocesan record.

• Maintain current standing

  Status changes, restrictions, or other relevant updates are reflected by the office responsible for them.

• Complete monthly manual refresh

  For a digital celebret credential to be considered valid, the issuing diocese must manually refresh it each month.

• Protect profile visibility

  Priests control who can view their digital profile, so access is granted for real verification needs rather than public browsing or informal circulation.

• Support receiving institutions

  Parishes, schools, shrines, and dioceses verify against the governed diocesan source without unnecessary disclosure.

Monthly refresh requirement

The monthly refresh cannot be automated. Manual review helps build trust in the system and reinforces that the credential reflects a current diocesan judgment rather than merely a passive database status.

• Refresh window opens on the 21st

  Authorized diocesan staff may begin the monthly review process for each priest on the 21st day of each month.

• Refreshed status becomes effective on the 1st

  Once completed, the refreshed credential takes effect on the 1st day of the following month.

• Validity depends on diocesan action

  A valid credential depends on this manual diocesan refresh, not on automated rollover.

Adoption model

The strongest implementation path is to start with the recurring requests that consume diocesan time and require clear, current verification. The platform can take over those ordinary cases first, while formal letters remain available for exceptional, sensitive, or policy-bound situations where institutional discretion calls for a different process.